South Cranberry Lake

Homeowners Association

ARTICLE I PURPOSE

Sec 1: The purposes for which this organization is formed are as follows: To promote and encourage the development of the lands and facilities dedicated to the property owners of Oak Shores and Oak Beach subdivision. To promote friendship to carry on social functions together and to be of service to all property owners (who so desire it) by assisting in handling problems that develop in the pursuit of enjoyment of their property, the beach park area, canal and the community building.

Sec II: To work together for the betterment of the swimming area park area, and the picnic grounds.

Sec III: To oversee proper boating docks and ensure that proper speed limits are observed in the canal entrance to the lake.

Sec IV: To foster and encourage among the members of the Association a closer personal acquaintance and a friendly spirit of mutual cooperation.


ARTICLE II: PURCHASES

Sec I: To purchase, develop, maintain and operate recreational facilities and equipment for the use enjoyment and benefit of the Association their families and guests.

Sec II: Any and all personal and recreational property purchased by the Association with Association funds, shall be the property of the Association and shall be maintained and managed by the Association Board of Directors and the members of the Association.

Sec III: Property owners of Oak Shores or Oak Beach that do not pay their annual dues are entitled to use all recreational facilities at the beach, park area, picnic grounds. However they shall be liable for any damages done to the recreational area , equipment and boat ramp and shall pay for same.


ARTICLE III COMMUNITY BUILDING

Sec I: All property owners of Oak Shores and Oak Beach Subdivision are entitled to use or rent the community building. However they must get written permission from the building chairman or any officer from the Board of Directors. All Association members in good standing may use the building for a rental fee of $25.00. Property owners who are non-members may use the building for a rental fee of $50.00. This fee goes back into the building for any up keep.

Any member or property owner will be responsible for any damages occurring while the building is in his or her care. The community building belongs to the Association and property owners of Oak Shores and Oak Beach Subdivisions.

ARTICLE IV: MEMBERSHIP

Sec I: The membership of this Association shall consist of property owners in Oak Shores and Oak Beach subdivision

Sec II: The annual Association dues at the present time are $25.00

Sec III: Any member present at a meeting has the right to enter into discussion, ask questions, offer suggestions, and to voice complaints. Any member in good standing may hold office, if elected.

Sec IV: All property owners are welcome to attend Association meetings. They may enter their complaints, ask questions about the Association, offer suggestions and participate in discussions and volunteer for any job that must be done for the betterment of the association.

However they do not have a vote on any proposals made by the membership unless they are members in good standing.

Sec V: "ASSOCIATE MEMBER" An associate member is a person who wishes to use our facilities and participate in our activities, but does not own any property in Oak Shores, Oak Beach, or Cranberry Heights Subdivision. An Associate member in good standing has a vote and may hold office or be on the board of directors.


ARTICLE V CRANBERRY HEIGHTS PROPERTY OWNERS

Sec I: Any property owner in Cranberry Heights Subdivision may join the Association by paying the annual dues.

Sec II: A Cranberry Heights member in good standing shall have a vote at the meetings, may enter discussion, make suggestions, enter complaints, and be active in committee.

Sec III: A Cranberry Heights Association member in good standing shall be entitled to use the association building for a fee of $25.00 ( and must pay a clean up is to be removed.)

He/ She is also allowed to use all recreational facilities at the beach, park or picnic grounds.

Sec IV: Cranberry Heights property owners shall be entitled to have two members on the board of directors. Members from Cranberry Heights, however cannot hold any executive office on the board of directors.

Sec V: At no time shall the members of Cranberry Heights Subdivision control the property that was dedicated to Oak Shores and Oak Beach Subdivisions.


ARTICLE VI: MEETINGS

Sec I: The annual membership meeting of this Association shall be held on Labor Day weekend of every year. It shall be held on the Saturday before Labor Day at 10:00 am. in the community building. Likewise, regular meetings will be held on the Saturday before Memorial Dy and the Saturday closest to July 4th of each year at the same time and place.

Sec II: At the Labor Day meeting we shall hold our election of new Board Members. Three new board members shall replace the three out-going board members. Each board member serves a three year term.

Sec III: Only members in good standing in the Association shall have the right to run for office, or have the right to vote for any officer or board member.

Sec IV: Special meetings may be called by the president, board of Directors or the membership of the Association.

(a) Membership requesting the special meeting must have at least 15 members in good standing for a quorum. They shall also give notice at least 14 days prior to the meeting in writing to the Secretary of the Association.

(b) The President of the Association may call a special Board of Directors meeting at his discretion, giving the Board 5 days notice before the special meeting.

Sec V: When the secretary receives notice of a special meeting to be held, the secretary shall notify the present and all the board members of the special meeting.

Sec VI: In order to hold an official meeting, there shall be at least 15 members in good standing for a quorum of a membership meeting and 5 Board members for a quorum to hold an official Board of Directors meeting.

Sec VII: All members are asked to sign in at all meetings.

Sec VIII: All members and property owners will be notified of all regular membership meetings scheduled throughout the year in the annual letter mailed out to all property owners.


ARTICLE VII DUES

Sec I: Annual dues are $25.00 per property owner per year, payable from May to May of every year.

Sec II: The yearly dues may be raised from time to time by a vote of the membership at the annual Labor Day weekend membership meeting.


ARTICLE VIII ELECTIONS

Sec I: The Board of Directors, trustees, and officers of this Association shall be nominated and elected as follows: The present shall appoint a nominating committee for the purpose of proposing the names of candidates for the various association offices to be filled, which shall be presented to the membership for a vote. Nominations may also be made from the floor by members present.

Sec II: The vote may be a count of raised hands or by ballot, as desired by the membership at the meeting.

Sec III: Only members in good standing shall have the right to run for office or have the right to vote.

Sec IV: A member in good standing must be a property owner in Oak Shores, Oak Beach, Cranberry Heights Subdivision, or an Associate Member and must have his or her dues paid up for at least 3 years including the current year.

Sec V: An Executive Board consisting of a President, Vice President, Secretary, and Treasurer, shall be chosen by the Board of Directors after the Labor Day meeting. Their term is for 3 years.

Sec VI: If interest is expressed, there may be three trustees elected at the annual election to act as deputy Board members in absence of a regular Board Member.

Sec VII: A trustee may also serve as chairman for various committees within the Association.


ARTICLE IX BOARD OF DIRECTORS DUTIES

Sec I: The Board of Directors shall be responsible for the execution of the authorized policies of the Association. All new business shall be considered and shaped by the Board of Directors for presentation to the members of the Association, when advisable.

Sec II: It shall authorize all expenditures and shall not create any indebtedness beyond the Association funds. It shall not disburse funds for purposes non-essential to the objects of the Association.

Sec III: A majority of the Board shall govern, except where otherwise provided. The board shall have the power to over-rule or modify the action of any officer of the Association.

Sec IV: It shall have the books and accounts audited annually or more often at its discretion.

Sec V: It shall determine the date time and place of the annual nomination and election meetings, and shall instruct the Secretary to issue the call for such meetings.

Sec VI: It shall hold special meetings when called for by the President of the Association, or by written request of five association members in good standing.

Sec VII: It shall designate a bank or banks for the deposit of the funds of the Association.

Sec VIII: It shall approve the surety company in which the Secretary and the Treasurer be bonded, if bonding is deemed necessary.

Sec IX: Any special committee, group or representative, such as Rummage sale chairman, Gypsy Moth or Geese control committee or chairman/treasurer of this kind shall be responsible to the Board of Directors and shall be appointed to their duties by a majority vote of the Board of Directors.

Sec X: At no time shall the Board of Directors have the power or authority to borrow for expenditures of any kind whatsoever. Should an emergency arise regarding lack of funds, a special membership and Board meeting shall be called by the president of the Association. A request for a loan shall be requested from the membership of the Association. There must be fifty-one percent of the members present at this meeting for a quorum to authorize any loan that is requested by the Board of Directors.

Sec XI: The Board of Directors shall see to it that all property owners receive a news letter by May 15 of each year. It shall be a written report of the progress and improvements achieved by the Board of Directors and membership activities of the past year.


ARTICLE X: OFFICERS

Sec I: PRESIDENT: The President is to preside over all meetings. He shall appoint all standing committee and other committees.

He shall perform duties necessary for the good of the Association. He shall have general and active management of the business of the Association. He shall have general powers and duties of supervision and management usually vested in the office of a President of a Corporation.

Sec II: VICE-PRESIDENT: The Vice President shall discharge the duties of the President during his absence or inability to perform. He shall be co-chairman of all committees within the Association.

Sec III: SECRETARY: The Secretary shall attend all meeting of the members, the Board of Directors, and the Executive Board, and shall keep a file of the Association true minutes of all meetings. He/She shall safety keep in his /her custody the seal of the Association, and shall authority to affix the same to all documents where required. He/She shall mail out all notices of meetings to all members and Board of Directors as directed by the President or Executive Board. He/She shall issue a duplicate copy of all minutes taken during all meetings to the President.

Sec IV: TREASURER: The Treasurer shall have custody of all Association funds and securities and shall keep in books belonging to the Association full and accurate accounts of all receipts and disbursements. He/She shall deposit all moneys and securities and all other valuable effects in the name of the Association. He/She shall disburse funds of the Association as directed by the Board of Directors , taking proper vouchers for such disbursements.

He/She shall prepare and have ready a financial report for all meetings of the Association. He/She shall be bonded if required by the Board of Directors, and shall issue an annual financial statement to the President of the Association. He/She shall also file the "Michigan annual Report".


ARTICLE XI ADMENDMENTS

Sec I: These by-laws may be amended, altered, changed added to, or repealed by the affirmative vote of a majority of the members entitled to vote at any regular or special meeting of the Association. Members must be given at least 30 days notice before a meeting at which amending the by laws is to be considered.

Sec II: These by-laws may also be amended by an affirmative vote of a majority of the Board of Directors.

Sec III: Any by-laws amended by the Board of Directors may be amended altered, changed, added to, or repealed by the affirmative vote of a majority of the members of the Association, again, providing they are notified at least thirty days prior to the meeting at which by-laws changes are to be considered.